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AVS Document Editor
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AVS Document Editor
Current Version:  4.2.3.302
Release Date:  12/27/2016
File Size:
125.17 MB

Insert and format your text

Insert your text

You can add a new text in three different ways:

  • Add a text passage within the corresponding text placeholder provided on the slide layout. To do that just put the cursor within the placeholder and type in your text or paste it using the Ctrl+V key combination in place of the according default text.
  • Add a text passage anywhere on a slide. You can insert a text box (a rectangular frame that allows to enter text within it) or a Text Art object (a text box with a predefined font style and color that allows to apply some text effects). To do that:
    1. click the Insert Text Insert Text icon icon at the top toolbar,
    2. select the necessary text object type:
      • select the Insert text box option from the menu, then click where you want to insert the text box, hold the mouse button and drag the text box border to specify its size. When you release the mouse button, the insertion point will appear in the added text box, allowing you to enter your text.

        Note: it's also possible to insert a text box by clicking the Insert Autoshape Insert Autoshape icon icon at the top toolbar and selecting the Insert Text autoshape shape from the Basic Shapes group.

      • select the Insert Text Art option from the menu, then click on the desired style template – the Text Art object will be added in the center of the slide. Select the default text within the text box with the mouse and replace it with your own text.
  • Add a text passage within an autoshape. Select a shape and start typing your text.

Click outside of the text object to apply the changes and return to the slide.

The text within the text object is a part of the latter (when you move or rotate the text object, the text moves or rotates with it).

As an inserted text object represents a rectangular frame (it has invisible text box borders by default) with text in it and this frame is a common autoshape, you can change both the shape and text properties.

To delete the added text object, click on the text box border and press the Delete key on the keyboard. The text within the text box will also be deleted.

Format a text box

Select the text box clicking on its border to be able to change its properties. When the text box is selected, its borders are displayed as solid (not dashed) lines.

Text box selected

  • to resize, move, rotate the text box use the special handles on the edges of the shape.
  • to edit the text box fill, stroke, replace the rectangular box with a different shape, or access the shape advanced settings, click the Shape Settings Shape Settings icon icon on the right sidebar and use the corresponding options.
  • to align a text box on the slide or arrange text boxes as related to other objects, right-click on the text box border and use the contextual menu options.
  • to create columns of text within the text box, right-click on the text box border, click the Shape Advanced Settings option and switch to the Columns tab in the Shape - Advanced Settings window.

Format the text within the text box

Click the text within the text box to be able to change its properties. When the text is selected, the text box borders are displayed as dashed lines.

Text selected

Note: it's also possible to change text formatting when the text box (not the text itself) is selected. In such a case, any changes will be applied to all the text within the text box. Some font formatting options (font type, size, color and decoration styles) can be applied to a previously selected portion of the text separately.

Align your text within the text box

The text is aligned horizontally in four ways: left, right, center or justified. To do that:

  1. place the cursor to the position where you want the alignment to be applied (this can be a new line or already entered text),
  2. drop-down the Horizontal Align Horizontal Align icon list on the top toolbar,
  3. select the alignment type you would like to apply:
    • the Align text left option Align Left icon allows you to line up your text by the left side of the text box (the right side remains unaligned).
    • the Align text center option Align Center icon allows you to line up your text by the center of the text box (the right and the left sides remains unaligned).
    • the Align text right option Align Right icon allows you to line up your text by the right side of the text box (the left side remains unaligned).
    • the Justify option Justify icon allows you to line up your text by both the left and the right sides of the text box (additional spacing is added where necessary to keep the alignment).

The text is aligned vertically in three ways: top, middle or bottom. To do that:

  1. place the cursor to the position where you want the alignment to be applied (this can be a new line or already entered text),
  2. drop-down the Vertical Align Vertical Align icon list on the top toolbar,
  3. select the alignment type you would like to apply:
    • the Align text to the top option Align Top icon allows you to line up your text by the top of the text box.
    • the Align text to the middle option Align Middle icon allows you to line up your text by the center of the text box.
    • the Align text to the bottom option Align Bottom icon allows you to line up your text by the bottom of the text box.

Change the text direction

To Rotate the text within the text box, right-click the text, select the Text Direction option and then choose one of the available options: Horizontal (is selected by default), Rotate at 90° (sets a vertical direction, from top to bottom) or Rotate at 270° (sets a vertical direction, from bottom to top).


Adjust font type, size, color and apply decoration styles

You can select the font type, its size and color as well as apply various font decoration styles using the corresponding icons situated at the top toolbar.

Note: in case you want to apply the formatting to the text already present in the presentation, select it with the mouse or using the keyboard and apply the formatting.

Font Name Font Name Is used to select one of the fonts from the list of the available ones.
Font Size Font Size Is used to select among the preset font size values from the dropdown list, or can be entered manually to the font size field.
Font Color Font Color Is used to change the color of the letters/characters in the text. Click the downward arrow next to the icon to select the color.
Bold Bold Is used to make the font bold giving it more weight.
Italic Italic Is used to make the font italicized giving it some right side tilt.
Underline Underline Is used to make the text underlined with the line going under the letters.
Strikeout Strikeout Is used to make the text struck out with the line going through the letters.
Superscript Superscript Is used to make the text smaller and place it to the upper part of the text line, e.g. as in fractions.
Subscript Subscript Is used to make the text smaller and place it to the lower part of the text line, e.g. as in chemical formulas.

Set line spacing and change paragraph indents

You can set the line height for the text lines within the paragraph as well as the margins between the current and the preceding or the subsequent paragraph.

Text Settings tab

To do that,

  1. put the cursor within the paragraph you need, or select several paragraphs with the mouse,
  2. use the corresponding fields of the Text Settings Icon Text Settings tab at the right sidebar to achieve the desired results:
    • Line Spacing - set the line height for the text lines within the paragraph. You can select among three options: at least (sets the minimum line spacing that is needed to fit the largest font or graphic on the line), multiple (sets line spacing that can be expressed in numbers greater than 1), exactly (sets fixed line spacing). You can specify the necessary value in the field on the right.
    • Paragraph Spacing - set the amount of space between paragraphs.
      • Before - set the amount of space before the paragraph.
      • After - set the amount of space after the paragraph.

To quickly change the current paragraph line spacing, you can also use the Line Spacing Line Spacing icon at the top toolbar selecting the needed value from the list: 1.0, 1.15, 1.5, 2.0, 2.5, or 3.0 lines.

To change the paragraph offset from the left side of the text box, put the cursor within the paragraph you need, or select several paragraphs with the mouse and use the respective icons at the top toolbar: Decrease Indent Decrease Indent and Increase Indent Increase Indent.


You can also change the advanced settings of the paragraph. Put the cursor within the paragraph you need - the Text Settings Icon Text Settings tab will be activated at the right sidebar. Press the Show advanced settings link. The paragraph properties window will be opened:

Paragraph Properties - Indents & Placement tab

The Indents & Placement tab allows to change the first line offset from the left internal margin of the text box as well as the paragraph offset from the left and right internal margins of the text box.

You can also use the horizontal ruler to set indents.

Ruler - Indent markers

Select the necessary paragraph(s) and drag the indent markers along the ruler.

  • First Line Indent marker First Line Indent marker is used to set the offset from the left internal margin of the text box for the first line of the paragraph.
  • Hanging Indent marker Hanging Indent marker is used to set the offset from the left internal margin of the text box for the second and all the subsequent lines of the paragraph.
  • Left Indent marker Left Indent marker is used to set the entire paragraph offset from the left internal margin of the text box.
  • Right Indent marker Right Indent marker is used to set the paragraph offset from the right internal margin of the text box.

Note: if you don't see the rulers, click the View Settings View Settings icon icon at the upper left corner of the top toolbar and uncheck the Hide Rulers option to display them.

Paragraph Properties - Font tab

The Font tab contains the following parameters:

  • Strikethrough is used to make the text struck out with the line going through the letters.
  • Double strikethrough is used to make the text struck out with the double line going through the letters.
  • Superscript is used to make the text smaller and place it to the upper part of the text line, e.g. as in fractions.
  • Subscript is used to make the text smaller and place it to the lower part of the text line, e.g. as in chemical formulas.
  • Small caps is used to make all letters lower case.
  • All caps is used to make all letters upper case.
  • Character Spacing is used to set the space between the characters.
Paragraph Properties - Tab tab

The Tab tab allows to change tab stops i.e. the position the cursor advances to when you press the Tab key on the keyboard.

  • Tab Position - is used to set custom tab stops. Enter the necessary value in this box, adjust it more precisely using the arrow buttons and press the Specify button. Your custom tab position will be added to the list in the field below.
  • Default Tab is set at 1.25 cm. You can decrease or increase this value using the arrow buttons or enter the necessary one in the box.
  • Alignment - is used to set the necessary alignment type for each of the tab positions in the list above. Select the necessary tab position in the list, choose the Left, Center or Right radiobutton and press the Specify button.
    • Left - lines up your text by the left side at the tab stop position; the text moves to the right from the tab stop as you type. Such a tab stop will be indicated on the horizontal ruler by the Left Tab Stop marker marker.
    • Center - centres the text at the tab stop position. Such a tab stop will be indicated on the horizontal ruler by the Center Tab Stop marker marker.
    • Right - lines up your text by the right side at the tab stop position; the text moves to the left from the tab stop as you type. Such a tab stop will be indicated on the horizontal ruler by the Right Tab Stop marker marker.

    To delete tab stops from the list select a tab stop and press the Remove or Remove All button.

To set tab stops you can also use the horizontal ruler:

  1. Click the tab selector button Left Tab Stop button in the upper left corner of the working area to choose the necessary tab stop type: Left Left Tab Stop button, Center Center Tab Stop button, Right Right Tab Stop button.
  2. Click on the bottom edge of the ruler where you want to place the tab stop. Drag it along the ruler to change its position. To remove the added tab stop drag it out of the ruler.

    Horizontal Ruler with the Tab stops added

    Note: if you don't see the rulers, click the View Settings View Settings icon icon at the upper right corner of the top toolbar and uncheck the Hide Rulers option to display them.

Edit a Text Art style

Select a text object and click the Text Art Settings Text Art Settings icon icon on the right sidebar.

Text Art Setting tab

  • Change the applied text style selecting a new Template from the gallery. You can also change the basic style additionally by selecting a different font type, size etc.
  • Change the font fill and stroke. The available options are the same as the ones for autoshapes.
  • Apply a text effect by selecting the necessary text transformation type from the Transform gallery. You can adjust the degree of the text distortion by dragging the pink diamond-shaped handle.

Text Art Transformation

Download AVS Document Editor Current Version:  4.2.3.302File Size: 125.17 MB

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